How to use the Quotation Generator
- Add your logo and business details.
- Enter the customer’s details.
- Add items or services with quantity, rate and tax.
- Set how long the quote is valid, then download it as PDF.
Quotation vs estimate vs invoice
A quotation is a fixed price offer that the customer can accept within a validity period. An estimate is an approximate price that may change. An invoice is sent after the work is done to request payment. Once a customer accepts your quotation, you can turn it into an invoice using our invoice generator.
Tips for quotes that win work
- Describe each item clearly so the customer knows exactly what is included.
- State the validity period — prices for materials change.
- Add payment terms such as an advance percentage.
- Send it quickly: the first professional quote often wins.
Frequently asked questions
How long should a quotation be valid?
15 to 30 days is common. Use a shorter period if your costs change often.
Is a quotation legally binding?
Once the customer accepts it, a quotation can form part of a contract. Add clear terms and consult a professional for important contracts.