How to use the Purchase Order Generator
- Enter your company details and logo.
- Add the vendor (supplier) details and the delivery address.
- List the items with quantity, rate and tax.
- Add delivery date and terms, then download the PO as PDF.
What is a purchase order?
A purchase order (PO) is a document a buyer sends to a supplier to officially order goods or services. It lists what is being bought, quantities, agreed prices, delivery date and payment terms. Once the supplier accepts it, the PO becomes a binding agreement, and the supplier’s later invoice is matched against it.
PO vs invoice
| Purchase order | Invoice | |
|---|---|---|
| Sent by | Buyer | Seller |
| When | Before delivery | After delivery or service |
| Purpose | To place an order | To request payment |
Frequently asked questions
Do PO numbers need to be sequential?
It is good practice. The generator remembers your last PO number on this device and suggests the next one automatically.
Can I add payment terms?
Yes. Use the “Terms & conditions” box for payment terms, delivery instructions, warranty or penalty clauses.